HR ADMIN (Bilingual English/Spanish)
Essential Job Functions:
General:
- Answer and direct incoming calls; take detailed messages and forwards to the appropriate person in a timely manner
- Greet vendors and guests and direct to appropriate individual
- Maintains confidentiality; display professionalism and show courtesy at all times
- All other miscellaneous duties as assigned by management
Recruiting Specific:
- Assist with site recruiting activities such as pre-employment screenings, background checks, drug screens, candidate database maintenance, and other recruiting activities as assigned
- Assist with the coordination-scheduling of interviews with hiring managers and job candidates. This includes coordinating the availability for all parties and sending out Outlook meeting invites.
- Assist with Job Fairs maintaining accurate and well-ordered documentation on all candidates.
- Serves as the site’s Payroll Administrator, processing payroll on a weekly basis. Enter and review payroll information in Kronos and Lawson to ensure all hours and absences are accounted for.
- Maintain attendance tracking spreadsheets and update leadership and associates on attendance milestones
- Respond to associate questions in the office and out on DC floor; assisting directly where appropriate, and follow up to achieve resolution
- Assists with New Hire Orientation. Administer and complete all onboarding paperwork including new hire paperwork, obtaining security badges, creating associate files, and scheduling new hire orientations
- Create and maintain new hire information reporting and logs to track associates’ information including PTO, absences, employment status, and position data
- Communicate with management on candidate/new hire status and start dates
- Assist with organization of associate appreciation & recognition events including birthdays and attendance recognition
- Run required reports from Lawson and Kronos
- Enter all associate data into appropriate databases and spreadsheets for tracking purposes including performance, disciplinary actions and outcomes, birthdays and anniversaries, and payroll; update associate files with appropriate associated documentation forwarding information to corporate as needed
- Assist with oral and written communication translations (English/Spanish).
Qualifications/Basic Job Requirements:
- High school diploma or equivalent required; AA/BA Degree preferred
- Position requires candidate to be able to read, write, and speak in Spanish. Candidate must be Bilingual in Spanish and will utilize their bilingual ability to communicate orally and in writing to associates, vendors and guest.
- Three (3) years previous experience with knowledge of Distribution Center practices and procedures preferred.
- Experienced with Applicant Tracking Systems (currently using Brassring)
- Experience with Human Resource Information Systems (HRIS). Experience with Lawson and Workday a plus.
- Proficient PC skills, including – Word, Excel, PowerPoint, Access, Project and Internet; must be familiar with importing and exporting of data, document linking and mail merge
- Data entry & review experience; strong attention to detail
- Strong verbal and written communication skills in both English and Spanish including strong composition and grammar skills: basic math skills
- Ability to take verbal and written assignments, formulate action items and execute to completion
- Kronos experience or other payroll database similar to Kronos highly preferred
- Experience with Lawson or other enterprise resource planning (ERP) software
- Ability to multi-task and prioritize to meet tight deadlines.
- Ability to work independently with minimal or no supervision
- Must be flexible to varying work schedules based on business needs. Flexibility to work schedule; willingness to work various shifts and overtime based on department needs in order to execute task timelines
- High energy, enthusiastic, creative, works well under pressure!
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